![]() Subfolders under that for project support material for current active projects that are in my OF system. It varies depending on the nature of the material. You’ll most likely get your money’s worth by studying what others are doing and fitting some of their workflows into your own system. You will find great value in some of the commercial offerings from respected authors such as MacSparky’s OmniFocus Video Field Guide, Kourosh Dini’s Creating Flow with OmniFocus, Tim Stringer’s Learn OmniFocus, Joe Buhlig’s Working with OmniFocus among other offerings. Google is a free way to look for workflows. Or you can take parts of what you liked from others and create your own. Have you tried Googling for “Omnifocus Workflow” and see what results come up? You might find some workflows that fit you. I know I can do the review in other apps and am willing to adapt my review workflow to them but I’ve liked OmniFocus’ review perspective the most. I couldn’t find a review system that I felt comfortable until I got into OmniFocus. ![]() The biggest thing that have kept me with OmniFocus was the review workflow. After I got the foundation built, I started to fish around for an app that could do it. I restarted with a pen and paper system and then built up my different workflows (capture, organize, do, review). Create the foundation and the building blocks that you can carry to any system. ![]() It is more important to have the system or series of workflows that can help you. The app (OmniFocus, Todoist, 2Do, Things, etc.) is just a tool. I’d rather focus on a small handful of projects and work on those. It sounds like you have too many active projects and can’t gain traction on any one of them. So I work on those and maybe squeeze in some of my own someday/maybe projects. Of course, there are projects that fall into my lap that I have no control over (customer request or new project). When I finish one project, I can go look at my On Hold projects and choose which ones to start up next. These become my current Big Rocks and what I am working on within the next 7 days. I have a small handful of projects that have an Active project status. I’m not going to work on these in the next 7 days. But most of my projects have their project status set to On Hold (in the someday/maybe zone). With the philosophy, if it’s important enough, I will remember, and if I forget, then let’s take it from there, that’s probably 10 years of Buddhist philosophy talking though as in the end we cannot control everything in our life and often life is more enjoyable just letting go and letting things be as they are apart from the abolsute most important things in our life.Īnyway going on a bit there, peace out thanks for the have many projects and single action lists in my setup. I am enjoying the visual aspect of Trello and I think I can get a little OCD about task lists so it’s doing me good now to have a more ‘messy’ approach. Not criticising OF here there is no app more powerful than these guys, their customer service is awesome also. Need a break from all the reviews seemed like I was ticking off ‘mark reviewed’ for too long each week even with many on a 2 month review cycle etc. Something needs to change anyway I used to be more productive when my ‘system’ was less organised, just a calendar, and some paper and pen or text notes on my computer. I have been using David Allen’s GTD for maybe too many years now, so will give the whole thing a shift around, the whole inbox capture thing I think was encouraging me to put EVERYTHING down, my tasks and projects grew so large. Most are simply select, copy, paste and move on. I expect the moving of the on-hold projects that are listed above into DT to take about 15 seconds per project or less. ![]() Moving projects out of OF into DT does take a bit longer to do but I’m faster at it now. I can review my DEVONThink notes very quickly because they are basically text files so very quick to read down and say nope, nope, nope, nope and if I find one that yep, time to do this now I can quickly pull it into OF and start it up. I used to keep everything in Omnifocus but with thousands of projects review using OF tools took too long. For whatever reason I can’t work on them right now so they are on hold. I also have a further 210 projects in Someday/Maybe that have significant project support materials already gathered and in many cases some actions already taken on them. ![]() Right now I have 52 lists and each one has somewhere around 100 projects on it. Someday/Maybe and any project I can’t work on during this 3 month period lives in DEVONThink. Someday/Maybe lives elsewhereĪll the on-hold projects will get moved out of OF into DEVONThink when I do my weekly review as that is where I store someday/maybe projects which includes the not now but soon projects. ![]()
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